5 Steps To Consider For A Successful Event
In every event that was hosted in TradingPLC, there are tons of stuff and requirement prepared that can't be seen on the surface level. From logistics, setting up, sound and system check.
We ensure that everything is ready for your Events, Seminars or even Trainings!
So why not start now to inspire, motivate and encourage your audiences or students to take massive actions at TradingPLC.
Many events producer love working on-site at events. After all the grueling hours, planning and paperwork during the pre-event process, there's nothing more fulfilling than seeing your event come to life from the ground up.
But what is the basic structure of a successful event that you should consider before running an event?
The following 5 items are by no means comprehensive but can give you a clear idea of the very basic elements you need to consider for a successful event.
1. Be The First To Arrive
Except for your venue manager, probably you are the first person to be on-site at your event so that you can serve as the gate keeper. You are the one bringing all the different elements together at the event so you need to be there to be familiar with the venue.
2. Organize Your Team
This one goes hand-in-hand with your written event plan.
As you’re deciding the details of your event, also decide who will be responsible for each.
Don’t overload yourself with event details! Sometimes delegating is as simple as hiring someone to help you. If that’s not in the budget, you can still assign details from your plan to employees or volunteers to help you as your crew team.
Hosting an event to boost business doesn’t have to bring your business to a halt – divide the details, delegate them and keep everyone in the loop with regular communication.
3. Communicate and Listen Often
Sometimes during your event, your audience they just want to talk to you. Feedbacks that they gave are important. They don't want any explanation from you, so all you need to do is listen. They want to complain, make sure their concerns are being addressed, or they just simply love to chat with you.
Most importantly is to prioritize where their specific needs fit within the events, and decide if you are able to do anything to help them.
4. Be Everywhere
It probably goes without saying, but as an event manager you need to really need to have ears and eyes everywhere as the event unfolds. You need to understand what is going on at every seconds. What is happening in the reception area whilst people are leaving the main conference room? Is your speaker ready, or any needs in the middle of his/her talk.
Always be as prepared as possible for any last minute glitches.
5. Eat, Drink, Sit, Breathe
Event planners have a lot of work to do, we have to get it done, we work ourselves to the bone BUT you’re going to do no good for your event if you’re passed out in the corner, so take care of yourself.
Overall, being on-site can be pretty stressful but it is also one of the best parts of planning events.
With all these being siad, what if there is a place for you, a venue that is affordable, no worries on coffee and tea, the projector or sound system. TRADINGPLC